August 28, 2008

Executive Secretary / Administrative Assistant

JOB OVERVIEW

Maintains executive secretary and / or administration assistant activities

JOB DUTIES AND RESPONSIBILITIES:

* Receiving, Preparing and sending faxes, e-mails and other
correspondence as directed.
* Answers incoming telephone calls, investigates purpose, and forwards
calls to the relevant persons or departments.
* Takes and delivers messages or transfers calls to voice mail when
the relevant person is unavailable.
* Provides callers with information about the Company such as
services, address, fax number, phone numbers, etc.
* Takes & Schedules On-Site & Off-Site Appointments
* Receives visitors, investigates reason for the visit and announces
visitors to the relevant person.
* Making reservations and travel plans for the Management
* Handles necessary Courier and Shipping tasks
* Maintaining and updating company files.
* Attending meetings and other events as directed and taking minutes
and notes.
* Assisting other Company staff in the implementation of their
components if so directed by the Manager;
* Cooperating with and supporting all other members of the Company
Team as required;
* All other activities related to the day-to-day activities of the
Company.
* Daily Budgeting and Supplies Procurement
* Information Research and Summarization via Internet and
Subscriptions
* Perform any additional tasks requested by the Manager.





QUALIFICATIONS REQUIRED:

The following skills and experience are required to fulfil the specific
tasks:



* Oral and written fluency in Arabic and English; knowledge of other
languages (German) is an asset
* Excellent typing skills (Arabic & English), computer literacy,
especially word processing, presentation and spreadsheet applications.
* Well-Read & Knowledgeable
* Smart, Loyal, Honest & Highly Ethical
* Excellent communication skills.
* Professional demeanour and appearance.
* Self motivated, solution-oriented and well organized.
* Punctual, hard worker and pro-active.
* Willing and able to work long hours to meet deadlines.
* Liberal-Minded has no right or left inclinations whether religious
or political
* Minimum 2 years of experience in a similar position.



PERSON SPECIFICATIONS:



Education:

* A University degree from ALSON or LITERATURE
* Secretarial Certifications from accredited Organizations (please
attach scanned copy with CV)
* Language Certifications from accredited Organizations (please attach
scanned copy with CV)



Previous Experience:

Minimum 2 years experience in a relevant field (MALES are welcome).



Language Skills:

English & Arabic reading, writing, speaking & TRANSLATION skills



Computer Skills:

* Windows XP
* Microsoft Office 2003 or 2007 (Word, Excel, Outlook, Powerpoint)
* Internet Tools - Messengers, Browsers (IE or Firefox), Email



Other Skills Required:

Good interpersonal & communication skills



WORKING HOURS

Sunday to Thursday - 9:00 A.M to 6:00 P.M



JOB LOCATION

The location of this Job will be at Mohandeseen, Cairo. Therefore, the
applicant is preferable to be resident near this location or willing to work
in it.



SALARY

Negotiable - depends upon the experience and skills.



TO APPLY

Only interested and agreed applicants for this position must submit their
updated resume (English Only) with a recent photo to the following e-mail
address etwazaf@gmail.com

Shortlisted Applicants will undergo both an HR Interview as well as a Skills
Test (Typing Speeds, Microsoft Office, Aptitude, Translation, etc.)

GENERAL NOTES AND COMMENTS

The above statements are intended to describe the general nature and level
of work being performed by people assigned to this job. They are not
intended to be an exhaustive list of all responsibilities, duties and skills
required of personnel so classified. Nor are such responsibilities, duties
and skills static; changes will occur over time.

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