October 24, 2006

Chairman Executive Assistant position

Chairman Executive Assistant position
Job Description

Organizes manager’s office in terms of: bookkeeping, filing systems, supplies’ order
Maintains and establishes an updated filing system and database
Operates software applications, especially MS Office, in an efficient and productive manner
Prepares correspondence for Chairman and responds independently when needed
Manages the daily calendar for Chairman and coordinates scheduled appointments
Maintains procedures for systematic withholding of documents, retrieval and disposal of records
Handles manager’s office budget and recommends cost reduction programs
Establishes database for customers and outside vendors
Ensures distributions of necessary documents to the concerned
Screens incoming calls and correspondence and responds independently when possible
Arranges for company events by arranging for facilities and caterer, announcement and invitations within the assigned budget
Prepares event’s agenda and arranges for minutes and documentation.
Prepares confidential correspondence and reports
Arranges detailed travel plans, routes, and gathers needed for travel-related meetings

Education Any relevant major

Age From 26 To 40 years old

Gender Female

Computer Skills Excellent

Experience Min 5 years experience in the same field

Language Excellent command of English, Possessing French language would be a plus

Additional Requirements

Proficiency in other languages is an appreciated plus
Applicants should have the following competencies: Excellent organizational, communication, interpersonal and secretarial skills
Results oriented, self-motivated, dedicated and hardworking person
Takes initiatives, follows-up until achievement of tasks and good team player
Good planner, accurate and pays attention to details

Please send your CV including a recent photo to the above corresponding e-mail
(cosmetics_pharma@yahoo.com ) mentioning the job title in the subject field.

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